Where to Stay (accommodation packages)
- in the event of subsequent unavailability of the originally requested accommodation or accommodation type, the Organizing Secretariat may assign an alternative solution of equivalent category or, where this is not objectively possible, the best available option, promptly informing the contract holder.
At registration, a wide range of accommodation packages (minimum 2 nights), subject to availability, is offered in the following types:
- Residences / Apartments
- Mobile Homes
- Aparthotels
- Hotels
Check-in (lodgings): from 16:30 on the day of arrival (early access may be possible if agreed with the manager).
Check-out: by 10:00 on the day of departure (unless otherwise provided by contract—e.g., late check-out—or agreed with the manager).
Changes due to availability: in the event of subsequent unavailability of the originally requested accommodation or accommodation type, the Organizing Secretariat may assign an alternative solution of equivalent category or, where this is not objectively possible, the best available option, promptly informing the contract holder.
Pre-arrival communications: in the days prior to the event, the Organizing Secretariat will send the contract holder an information note with details on the accommodation package and access procedures.
Important: for any changes relating to the accommodation package, contact only the Organizing Secretariat, without contacting the hosting facility directly.
Guest Register (obligations and procedure): lodging facilities must register Guests upon arrival. For each unit, a primary occupant must be indicated, including ID details. In the days before the event, the Organizing Secretariat will send instructions on how to complete the Guest Register.
Two operational modes:
- Online check-in: some rental agencies will send the contract holder a link to complete online check-in.
- Guest Register (paper/digital): if online check-in is not provided, the Organizing Secretariat will supply a Guest Register slip to be completed legibly and delivered on arrival to the lodging facility or emailed to the manager, as instructed by the Secretariat.
Practical tip: arriving in Bibione with the slip already filled out (leaving blank any fields not yet known regarding the agency) speeds up accreditation and key collection.
Where to Eat
- Sporting area: numerous food kiosks for breaks between matches.
- Around town: a wide choice of pizzerias, restaurants, and take-away options for every taste and need.
Discounts are available at partner venues for all participants (Athletes and Non-Athletes).
accommodation packages
Minimum stay: 2 nights (subject to availability)
Available options
- Roulette formula: best price; the facility is not chosen during registration (random assignment).
- Special formula: you choose the facility among those available at the time of booking.
Bed linen and towels: included in some units; available on request during registration for others.
Security deposit: from €100.00 per unit, held upon key delivery and returned at departure after inspection.
Keys and documents
- Key pickup: at the rental agency on arrival. We recommend picking up keys before team accreditation at the Event.
- Key return: to the same agency on departure day.
- To present at pickup:
- Booking voucher (sent by the Organizing Secretariat) showing the assigned unit’s check-in/check-out times, plus the address and phone contacts of the rental agency.
- Completed Guest Register (if not previously emailed or completed via link).
Lodging times
- Availability on arrival: access to units from 4:30 pm (early access may be possible if agreed with the facility manager).
- Return on departure: keys must be returned by 10:00 am (unless otherwise contracted e.g., late check-out or agreed with the manager).
Mandatory cleaning at departure
Units must be left:
- tidy, clean, and free of rubbish;
- with blankets/sheets/towels folded;
- dishes washed and put away;
- kitchenette cleaned;
- refrigerator empty and clean (if defrosted, door left open).
Attention: failure to comply with cleaning rules may result in forfeiture of the deposit.
Tip: arrange a joint inspection with the facility manager at departure.
Final cleaning: can be requested and paid directly to the manager (from €55.00 per unit). Waste removal and kitchenette cleaning always remain the Guest’s responsibility.
Pre-arrival communications
In the days before the event, the Organizing Secretariat will email the contract holder:
- accommodation booking voucher;
- instructions for Guest registration (Guest Register);
- details on key pickup, tourist tax, and other useful lodging information.
Important: for any requests regarding accommodation packages (e.g., changes), contact only the Organizing Secretariat, not the facility manager.
Indicative Prices for Roulette Formula (per unit)
Optional Services
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“Late Arrival” service €20/unit
For arrivals in Bibione after check-in closes (9:00 PM): active 10:30 PM – 00:30 AM at the check-in area; allows key pickup and map for the assigned accommodation; cost: €20.00 per unit if booked during registration; €25.00 per unit if requested upon arrival.
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Extra night da €50,00/unit
-
Late check-out da €25,00/unit
(subject to availability). Key return by 6:00 PM on departure day.
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Final cleaning da €55,00/unit
Request on arrival from the facility manager; pay directly. Service does not include waste removal and kitchenette cleaning (always at Guest’s charge).
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Bed-linen set from €12,00/person
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Towel set from €10,00/person
Below are indicative descriptions of some unit types; at registration, when booking, the exact description will be available for each selected type.
- Residence & one-bedroom apartment (3/4/5 beds): bathroom; living room with kitchenette and double sofa bed (French-size); bedroom with double bed and, for five-bed units, a possible third bed.
- Residence & two-bedroom apartment (5/6/7 beds): bathroom; living room with kitchenette and single or double sofa bed (French-size); one bedroom with two single beds and one with a double bed; possible third bed in the double room.
- Residence & three-bedroom apartment (7/8 beds): usually two bathrooms; living room with kitchenette and double sofa bed (French-size); three double-occupancy bedrooms, at least one with a double bed.
- Holiday Village – mobile home (4 beds): bathroom; living room with kitchenette; one bedroom with bunk bed; one box/bedroom with double bed.
- Holiday Village – mobile home (6 beds):
- Type A: bathroom; living room with kitchenette; one bedroom with two bunk beds; one double bedroom; and a second bathroom.
- Type B: bathroom; living room with kitchenette and double sofa bed (French-size); one bedroom with two single beds; one double bedroom.
Important: when purchasing an accommodation package, always review the description of the selected unit.
- Kitchenette with refrigerator and cookware (tablecloths and tea towels are not provided)
- Pillows and, in most cases, blankets
- Bed linen and towels: not provided by default. Available during registration: sheets from €12.00/person, towels from €10.00/person. Some solutions include supply
- Cleaning products, courtesy set, and toilet paper: not provided
- Parking: generally 1 parking space per unit
Any issue or damage (noticed on arrival or occurring during the stay) must be reported immediately to the manager/rental agency (contacts on the voucher and key envelope) and, for information, to the Organizing Secretariat. Examples: empty gas cylinder, power outage, water leaks, lost keys, etc.
- Rental agency offices close at 6:30 pm: after this time, interventions are not guaranteed.
- We recommend taking possession of the unit by 6:00 pm on arrival day and immediately checking electricity, water, and gas.
- The Organizing Secretariat cannot assist participants who complete Event check-in after 6:00 pm.
Maximum occupancy
- It is not permitted to lodge more people than the requested beds.
Linen and hygiene kit
- Bring your own hygiene items (toilet paper, shower gel/soap, household detergents), tablecloths, tea towels, towels and sheets.
- Towels and sheets may be requested at registration.
- Delivery may occur at key pickup or already be in the unit (depending on the operator).
- On departure: leave towels and sheets folded on the bed or return them if requested.
- Missing items: €10.00 will be withheld per missing item from the deposit.
Access and key return
- Access to the unit: from 4:30 pm on arrival day (early access at the manager’s discretion).
- Key return: by 10:00 am on departure day (or per contract in case of late check-out).
- Failure to return keys on time will result in deposit withholding.
Arrival requirements
- Before accessing the unit, deliver the Guest Register (if not previously emailed or completed via link) and pay the tourist tax to the operator.
- In the week prior to the event, the Organizing Secretariat will send the contract holder instructions for:
- Guest registration (Guest Register)
- Key pickup, tourist tax payment, and other useful lodging information
Security deposit
- From €100.00 per unit (a credit card may be required as guarantee).
- Returned at departure after inspection by the manager.
- Tip: arrange a joint inspection of the unit at departure.
Damages and reports
- Any damage noticed on arrival or caused during the stay must be reported immediately to the rental operator and, for information, to the Organizing Secretariat.
Breakdowns and issues
- For empty gas cylinders, power outage, water leaks, lost keys, etc., contact the rental operator directly.
- For agencies, contacts are on the key envelope delivered on arrival and on the booking voucher.
Final cleaning and unit condition
- On departure, the unit must be left tidy, clean, and free of rubbish; dishes washed and put away; kitchenette cleaned; refrigerator empty and clean (if defrosted, door open).
- Cleaning at departure is mandatory otherwise the deposit may be forfeited.
- Alternatively, final cleaning may be requested from the operator (from €50.00 per unit, paid directly).
- The service does not include waste removal and kitchenette cleaning (always at the Guest’s charge).
Minimum stay: 2 nights • Board: B&B (room and breakfast). Combines hotel services with the practicality of an apartment.
Indicative rates
Optional services
To be arranged at reception upon arrival
from €40,00/unit- Studios, one-bedroom, and two-bedroom apartments (2–6 beds)
- Kitchenette, refrigerator, cookware (tablecloths and tea towels not provided)
- Bed linen and towels included
- Hair dryer and shower gel
- 1 parking space per unit
- Board: overnight stay + breakfast
- Access to units from 4:30 pm (early access at manager’s discretion)
- You may access before Event accreditation by showing at reception the accommodation voucher sent by the Secretariat to the contract holder in the prior days
- Deposit: €100.00 per unit, returned at departure after room inspection
- Key return by 10:00 am (unless otherwise agreed with the facility); delays may result in deposit forfeiture
- The unit must be left clean and tidy, free of rubbish, with refrigerator empty (if defrosted, door open); dishes washed and put away; kitchenette cleaned
- Final cleaning included: does not include waste removal or kitchenette cleaning, which remain the Guest’s responsibility
- You can still take possession of the unit and complete Event check-in the following morning
- Key pickup: directly at reception
- Please notify the property in case of late arrival on the same day
Minimum stay: 2 nights • Base board: B&B (room and breakfast); HB (half board) and FB (full board) available as optional services and not in all properties.
Indicative rates
Optional services
- Rooms available from 12:00 pm (early access at the property’s discretion)
- You may access before Event accreditation by presenting at reception the accommodation voucher sent by the Organizing Secretariat (or by the Bibione Hoteliers’ Association) to the contract holder in the prior days
- Key return by 10:00 am on departure day (unless otherwise agreed with the facility)
- Any late check-out to be arranged directly at reception
- We recommend 4-star hotels with a night porter
- In any case, please notify the property on the day of arrival if delayed
- Rooms with private bathroom, bed linen, towels, pillows, and blankets
- Depending on category: air conditioning, TV, minibar, hair dryer, courtesy set
- Breakfast and daily cleaning included
- HB/FB available only in some properties and on request
- 1 parking space per room
Important: requests for the same room by Guests with different lengths of stay cannot be accepted.