Once in Bibione, the person in charge of the contract (with their personal ID) must check-in for the event. They need to pay for any outstanding participation, accommodation and service fees. The same person collects the personal passes, the tank tops for the Athletes and the vouchers for any additional purchases made (extras on request). For Tournament participants, the team compositions and the validity of the medical certificates are also checked at check-in. Note: the check-in can also be made by a substitute of the person in charge of the contract, provided that they have a personal ID and the sales contract that will act as a proxy.
Location of the check-in
The check-in is done in Bibione in a dedicated area, close to the playing area (and close to the Bibione Thermae complex). Access from via Ariete and from via delle Colonie, 4.
Check-in schedule
• Thursday from 3.00 p.m. to 9.00 p.m
• Friday from 7.45 am to 9.00 p.m.
• Saturday from 7.45 a.m. to 12.00 p.m.
For all those using affiliated accommodation in residences, tourist villages (resorts), aparthotels and holiday homes, accommodation is available starting from 4:30 p.m. on arrival day and must be left by 10:00 a.m. on departure day, unless otherwise stated in the contract (or otherwise agreed with the management of the accommodation). When receiving the keys to the accommodation a deposit (from euros 100.00) is required and will be returned on departure day once the accommodation has been checked. For those staying in affiliated hotels the rooms are available from 12:00 p.m. (unless otherwise agreed with the management of the hotel for an earlier access) and must be left by 10:00 a.m. on departure day (unless otherwise agreed with the hotel). All those using affiliated accommodation need to pay a tourist tax on arrival day, in cash, to the management of the accommodation; the person in charge of the contract is going to receive information about the amount of the tourist tax in the week before the sporting event.
For arrivals after accommodation rental agency closing time and after 9:00 p.m. (tournament check-in closing time) it is possible to get access to the affiliated accommodation booked, using the booking voucher (sent to you in the days before the starting of the event), and show up to check-in the following day. The Organising Office will send an email to the person in charge of the contract the week before the sporting event with all the information about the ”Attendance Register” to fill before the arrival, about where to collect the keys of the accommodation booked and additional information about the payment of the tourist tax (to pay on arrival by cash); information and instructions on how to get the keys will also be provided for any arrivals after the agency and check-in closing time.
• Guests staying in a residence or apartment can collect an envelope, containing the accommodation’s keys and the map to reach it, at the check-in area starting from one hour after the agency closing time and till 9:00 p.m.; for arrivals after check-in closing time (9 pm) you need to buy the “Late Arrival” service (€ 20 per accommodation). It allows you to collect the accommodation keys from 10.30 pm to 00.30 am, in a dedicated area. In case you have not purchased the service during registration, the charge is added when collecting the keys (€ 25 per accommodation).
• Guests staying in aparthotels, tourist villages (resorts) and residences with a reception (this information is available at registration) can collect the keys from the reception of the assigned accommodation. Please advise the management of your late arrival.
• Guests staying in hotels are advised to choose 4-star accommodation that guarantees the presence of a night porter. In any case, please, remember to inform the hotel of your late arrival.
• Guests staying in holiday homes must collect the keys at the hostel before 10:00 p.m. on arrival day.
At check-in, the person in charge of the contract (or a delegate) in possession of the sales of contract and identity card (written delegation is not required), is handed the personal passes (coloured bracelets) that each participant is required to wear on their wrist or ankle for the whole duration of the event. In case of damage, the personal pass can be changed with a new one, upon returning the damaged one, at the check-in area. For those who registered as Athletes the personal pass allows the participation in the Tournament; for those who registered as Non-Athlete it allows the use of a wide number of reserved Beach Volley courts and the participation – for the May Edition only and subject to availability – to the open Beach Sitting ParaVolley tournament. The personal pass, and/or the QR code generated by the SPORTFELIX App, in addition to participation in the Tournament and access to the evening parties on the beach, allows to have discounts on renting beach umbrellas and beach loungers; discounts in pizzerias, affiliated restaurants/pubs/bars and thermal swimming pools. Important note: teams playing a match, with one or more athletes without the personal pass, will be immediately expelled from the Tournament without any refund obligation; furthermore, the disqualified team ii not awarded any prize money.
Close to the sporting area there are the following parking places:
• Parking at the entrance of Via delle Colonie, (5-minute walk);
• Parking in front of the Bibione Thermae Complex (5-minute walk);
• Parking in Piazzale Adriatico (5-minute walk);
• Parking in Piazza Mercato (15-minute walk).
• In order to avoid traffic jams, once you arrive in Bibione it is best to first get to the assigned accommodation and then walk to the check-in area.
• In order to avoid traffic jams on Sunday (check-out day) it is best to book the affiliated accommodation adding to the purchase the ‘late check-out’ option, when available. This allows you to have access to the accommodation and its parking facilities until 6:00 p.m. on departure day.
For arrivals after accommodation rental agency closing time and after 9:00 p.m. (tournament check-in closing time) it’s anyway possible to get access to the affiliated accommodation booked, using the booking voucher (sent to you in the days before the starting date of the event), and show up to the tournament check-in the following day. The organizing secretary will send an email to the person in charge of the contract on the week before the tournament. In this email there will be the information about the ” Attendance Register” to fill before the arrival, it will be communicated all the info about the agency where to collect the keys of the accommodation booked and additional information about the payment of the city tax (to pay on arrival by cash); information and instructions on how to get the keys will also be provided for any arrivals after the agency and check-in closing time.
- Guests staying in a residence or apartment will be able to collect an envelope, containing the accommodation’s keys and the map to reach it, at the check-in area starting from one hour after the agency closing time and up to 9:00 p.m.; afterwards, keys will be available at the night distribution point indicated in the information mail from 10:30 p.m. to 00:00 a.m.- Note: upon departure, the keys will have to be delivered to the agency.
- Guests staying in aparthotels, tourist villages (resorts) and residences with a reception (this information will be available at registration) will be able to collect the keys from the reception of the assigned accommodation. For arrival after 9:00 p.m., please remember to communicate the late arrival to the management of the accommodation.
- Guests staying in hotels are advised to choose 4-star accommodation that guarantees the presence of a night porter. In any case, please, remember to inform the hotel of the late arrival.
- Guests staying in hostels must collect the keys at the hostel before 10:00 p.m. on arrival day.
At check-in, the person in charge of the contract will be handed the personal passes (coloured bracelets) that each participant will be required to wear on their wrist or ankle for the whole duration of the event. In case of damage, the personal pass will be changed with a new one, upon returning the old one. Important note: teams playing a match, with one or more athletes without the personal pass, will be immediately expelled from the tournament without any refund.
The personal pass will allow:
- “Athletes”, to take part in the tournament.
- “Non-Athletes”, the use of dedicated Beach Volley playing courts and participation with a team (subject to availability) to the Beach Sitting ParaVolley.
- All participants entrance to the Welcome Party and to the night beach parties, free entrance to disco parties, a 20 % discount on the entrance ticket to the thermal water swimming pools (at Bibione Thermae); discounts on renting beach umbrellas and beach loungers; discounts in pizzerias and other affiliated restaurants/pubs/bars.
Close to the sports area there are the following parking places:
- Parking at the entrance of Via delle Colonie, (5-minute walk);
- Parking in front of the Bibione Thermae Complex (5-minute walk);
- Parking in Piazzale Adriatico (5-minute walk);
- Parking in Piazza Mercato (15-minute walk).
- In order to avoid traffic jams, once you arrive in Bibione it is best to first get to the assigned accommodation and then walk to the check-in area.
- In order to avoid traffic jams on Sunday (check-out day) it is best to book the affiliated accommodation adding to the purchase the ‘late check-out’ option. That way you will have access to the accommodation and its parking facilities until 5:30 p.m. on departure day.
